HVVS Website Terms of Use Welcome to our website: hvvs.co.uk (Hoveringham Vintage Vehicle Society) If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern Hoveringham Vintage Vehicle Society’s relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website. The term ’HVVS or ‘us’ or ‘we’ refers to the owner of the website:- Hoveringham Vintage Vehicle Society, Chapel Cottage, Main Street, Hoveringham, Nottingham NG14 7JR The term ‘you’ refers to the user or viewer of our website. The use of this website is subject to the following terms of use: The content of the pages of this website is for your general information and use only. It is subject to change without notice. This website sometimes uses cookies to monitor browsing preferences.See Cookies policy. Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law. Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements. Every effort is made to keep the website up and running smoothly. However we will not be responsible for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control. This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions. All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website. Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence. Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Northern Ireland, Scotland and Wales.

HVVS Privacy Policy 1. This privacy policy applies to The Hoveringham Vintage Vehicle Society at www.hvvs.co.uk (the “Website”). We at The Hoveringham Vintage Vehicle Society (HVVS) take your privacy seriously. This policy covers the collection, processing and other use of personal data under the Data Protection Act 1998 (“DPA”) and the General Data Protection Regulations (“GDPR”). 2. For the purpose of the DPA and GDPR we (HVVS) are the data controller and any enquiry regarding the collection or processing of your data should be addressed to: HVVS, Chapel Cottage, Main Street, Hoveringham NG147JR or emailed to: hoveringham.v.v.society@gmail.com 3. By using the Website you consent to this policy. Information we collect 4. We will collect personal data on this website only if it is directly provided to us by you the user, and this usually only applies to our exhibitors & sponsors(advertisers). The information we may collect includes the following: • Name • Postal address • E-mail address • Telephone numbers • Details of exhibits, make, reg.number, year, history. Therefore any personal details has been provided by you with your consent. Normally you will only provide such details if you are completing an exhibitor application form to exhibit at our annual Rally & Show or placing and advertisement in our booklet. Only the name of the exhibitor and exhibit details are published in our programme. The advertisments supplied by our sponsors are also published in our booklet and our website. 5. We sometimes use Google analytics that monitor details of your visits to our website and the resources that you access, including, but not limited to, traffic data, location data, weblogs and other communication data (but this data will not identify you personally). See cookie policy. 6. Your payment information (e.g. credit card details) provided should you make a purchase from our website (not currently applicable) is not received or stored by us. That information is processed securely and privately by the third party payment processors that we use. HVVS will not have access to that information at any time. We may share your personal data with our payment processors, but only for the purpose of completing the relevant payment transaction. Such payment processors are banned from using your personal data, except to provide these necessary payment services to us, and they are required to maintain the confidentiality of your personal data and payment information. What is the information used for? We require this information to help us provide a quality service. Other reasons include the following: 7. We may hold and process personal data that you provide to us in accordance with the DPA and GDPR. 7.1 In-house record keeping for our annual Rally & Show Exhibits. The information that we collect and store relating to you is primarily used to enable us to organise our annual Rally and Show. 7.2 To notify you about any changes to our website or Rally such as venue, dates and times. 7.3 If you are an regular exhibitor, we may contact you with information regarding the following years event. 7.4 For compliance with the law and insurance purposes. Disclosure of your information 8. Only the names of the exhibitors and exhibit details are published in our programme. 8.1 We may disclose your information to regulatory bodies if required to enable us to comply with the law. 8.2 If you do not want us to use your data you will have the opportunity to withhold your consent to this when you provide your details to us on the Exhibitors Entry Form either by post or on line when they are published. 8.3 Please be advised that we do not reveal information about identifiable individuals to our advertisers but we may, on occasion, provide them with aggregate statistical information about our visitors. No personal information is sold or shared to any third parties or added to any mailing lists. Controlling the use of your data 9. If you have given us consent to use your data for a particular purpose you can revoke or vary that consent at any time. If you do not want us to use your data or want to vary the consent that you have provided you can write to us at the address detailed in clause 2 or email us at any time. Where we store and transfer your data 10. We are committed to ensuring that your information is secure in order to prevent unauthorised access or disclosure. All data is stored on a password protected hardrive retained in a secure location. We have put in place suitable physical barriers to safeguard and secure the information we collect on line and also by mail. Otherwise, we will process, disclose or share your personal data only if required to do so by law or in the good faith belief that such action is necessary to comply with legal requirements. You have the right to opt out of our processing your personal data by contacting us at any time. (contact details in clause 2 above). Security 11. The transmission of information via the Internet or email is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data while you are transmitting it to our site; any such transmission is at your own risk. Once we have received your personal data, we will use strict procedures and security features to try to prevent unauthorised access. Third party links 12. You might find links to third party websites on our website. These websites should have their own privacy policies, which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them. Your rights 14. The DPA and GDPR give you the right to know and access information held about you by us. You have the right to change the permissions that you have given us in relation to how we may use your data. You also have the right to request that we cease using your data or that we delete all personal data records that we hold relating to you. You can exercise these rights at any time by writing to us at the address detailed in clause 2, above, or by email to; hoveringham.v.v.society@gmail.com There is no charge for requesting that we provide you with details of the personal data that we hold. We will provide this information within one month of your requesting the data. Changes to this policy 15. We may update these policies to reflect changes to the website and customer feedback. Please regularly review these policies to be informed of how we are protecting your personal data. We welcome any queries, comments or requests you may have regarding this Privacy Policy. Please do not hesitate to contact us at hoveringham.v.v.society@gmail.com Version: June 2021